Privacy Policy

BALLOT – Bringing Access to Legitimate Leadership Online Transparency © 2025 Northeastern Mindanao Colleges. All rights reserved.

1. Introduction

BALLOT is a secure online voting system developed to facilitate student elections at Northeastern Mindanao Colleges. This Privacy Policy outlines how we collect, use, protect, and manage your personal data in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173).

By using BALLOT, you agree to the practices described in this policy.

2. Information We Collect

To ensure a transparent and secure election, BALLOT collects the following information:

  • Student Information:
    • Full name
    • Student ID number
    • Course/year level
    • School-registered email address
  • Voting Data:
    • Votes cast (anonymously)
    • Timestamp of voting activity
  • Technical Information:
    • IP address (used for fraud detection)
    • Device/browser details (used for compatibility and diagnostics)

3. How We Use Your Information

The information you provide is used exclusively for the following purposes:

  • Authentication – Verifying voter identity and eligibility
  • Transparency – Ensuring votes are counted accurately and fairly
  • Security – Detecting and preventing fraudulent activities
  • Communication – Sending relevant updates about elections (if needed)

Your data will not be sold, shared, or disclosed to third parties under any circumstances.

4. Data Security

We take data protection seriously and implement the following safeguards:

  • Encryption: All transmitted data is protected via SSL/TLS
  • Access Control: Only authorized administrators can access vote summaries (not individual votes)
  • Secure Storage: All information is stored on protected servers and retained only as long as required by institutional policy

5. Your Rights

Under the Data Privacy Act, you have the right to:

  • Request access to your stored personal data
  • Request correction of any inaccurate information
  • File complaints related to data privacy violations

6. Cookies & Tracking

BALLOT uses strictly necessary cookies to maintain session integrity and security:

  • Verify and keep users logged in
  • Prevent duplicate or unauthorized voting

No third-party or advertising cookies are used.

7. Policy Updates

This policy may be updated periodically. All updates will be published on the official NEMCO website or system portal.

8. Contact Information

For questions or concerns regarding privacy, please contact:

Northeastern Mindanao Colleges

📞 (086) 8261787

✉️ admin@nemco.edu.ph

🏫 QFQV+J7F, Rizal Street, Surigao City, 8400 Surigao del Norte

Last Updated: April 2025